Back To Basics Associates Inc.
905-877-4611

This role is centered on ensuring the complete accuracy and integrity of physical inventory data as it is recorded and managed within the Visual ERP system.

1. Expertise in the Visual ERP System

• Platform Mastery: Deep, functional expertise in the inventory modules of the Visual ERP system (e.g., inventory transactions, location management, cost tracking, work-in-process, and finished goods).

• Data Flow Analysis: Understanding how inventory flows through the entire system, from receiving to shipping, and how each transaction (e.g., issues, receipts, transfers, scrap) impacts the general ledger and material cost.

• System Configuration: Knowledge of the specific configurations within Visual ERP that control inventory rules, cycle count procedures, and variance reporting.

2. Core Reconciliation Responsibilities

• Variance Investigation: The primary duty is to identify, research, and resolve discrepancies between the physical count of inventory (what is actually in the warehouse) and the perpetual inventory records in the Visual ERP system.

• Root Cause Analysis: Moving beyond simple corrections, specialists must determine why the variances occurred. This involves investigating failures in process execution, such as:

  • Incorrect part numbers being scanned or entered.

  • Missing or late transaction postings (e.g., production completions, scrap entries).

  • Improper location transfers.

  • Theft or misplacement.

• Cycle Counting Audits: They audit and manage the cycle counting program within Visual, ensuring counts are performed accurately, variances are approved, and adjustments are made properly to maintain high inventory record accuracy (IRA).

3. Financial and Compliance Impact

• Cost of Goods Sold (COGS) Integrity: Accurate inventory records are vital for correctly calculating COGS. These specialists ensure that material costs are accurately reflected, directly impacting the company’s financial statements.

• Audit Readiness: They are the key point of contact for external and internal auditors concerning inventory valuation and controls, providing documentation and explanations for all adjustments and reconciliations.

• Process Improvement: Based on their reconciliation findings, they recommend and implement corrective actions to operational processes (e.g., warehousing procedures, shop floor data collection) to minimize future inventory errors.

In short, we are the detectives and engineers of the inventory data, using their specialized Visual ERP knowledge to ensure the physical assets align perfectly with the financial records.